The Social Procurement Toolkit is an extension of the Victorian Government's Social Procurement Guide for Victorian Local Government.
The guide is an excellent high-level overview of social procurement and was the first of its kind in Australia.
The toolkit provides councils with information, guidance notes and templates. It is a practical step-by-step guide for incorporating social procurement into every stage of a procurement project, including:
Establishing a social procurement environment
To successfully undertake social procurement, councils must have the right internal policies and procedures in place.
Social procurement needs the support of senior management and responsible staff must be properly briefed and trained in social procurement.
The following tools are a resource for councils looking to engage in social procurement.
- Reasons councils may support social procurement (DOC, 84.5 KB)
- Frequently asked social procurement questions (DOC, 83.5 KB)
- Legal framework of social procurement (DOC, 80.0 KB)
- Quantifying the benefits of social procurement (cost/benefit analysis) (DOC, 107.0 KB)
- Social procurement engagement and awareness (communications) plan (DOC, 254.0 KB)
Becoming social procurement ready
It is important for councils wanting to introduce a social procurement policy to align with the social objectives and outcomes of that organisation.
Social procurement planning
There are two scenarios where a council could engage in social procurement:
- Dedicated social procurement project; and/or
- Embedding social procurement in a procurement project more broadly.
The creation of a business case is essential when considering a social procurement policy. The attached documents provide guidance and a template to assist councils in the procurement planning phase.
- Development a business case for social procurement (DOC, 129.5 KB)
- Quantifying the benefits of social procurement (cost-benefit analysis) (DOC, 107.0 KB)
- Researching local social benefit suppliers - information template (DOC, 108.5 KB)
- Local training and employment opportunities (DOC, 187.0 KB)
- Understanding social enterprises and other social benefit providers (DOC, 134.5 KB)
- Social Procurement Environment and Opportunities Mapping Methodology Project
However procurement is done, all procurement documentation must clearly and accurately detail the council’s social benefit expectations.
Evaluation is critical for a transparent procurement process. The following templates help to evaluate the social components of the proposed contract.
Contract monitoring and reporting are an important part of any procurement process.
With social procurement, tracking and reporting serves to:
- determine the effectiveness of an organisation's social procurement initiatives;
- inform decision-making about the existing and future project design and management, including lessons learned;
- help to integrate sustainability into organisational operations, to enhance operating efficiency and cost savings;
- drive transparency and accountability and meet disclosure expectations;
- reinforce organisational commitments and demonstrate progress to staff and stakeholders. This enhances staff satisfaction, which improves service quality and their confidence in the organisation;
- improve internal governance;
- encourage organisations to share what they have learned; and
- encourage stakeholders to take part in decision-making and governance.
For accurate tracking and evaluation, planning for social procurement monitoring and reporting must occur early in the process. It must also align with the key performance indicators.