Councils enter into contracts for a range of goods, services and works needed to deliver council services and infrastructure.
It is essential that councils are achieving value for money for the community when carrying out procurement activities.
Under the Local Government Act 1989, councils must use resources efficiently and effectively and provide services in accordance with best-value principles to meet the needs of the local community, and improve the quality of life in the local community.
Councils must also carry out all procurement activities in accordance with their procurement policies, and the public tender requirements in the Act.
To achieve this, the procurement activities of councils must provide:
- value for money
- open and fair competition
- risk management
- probity and transparency
- social value
Procurement Best Practice Guidelines
The guidelines detail legislative requirements and guide councils through the various stages of the procurement process: planning, implementation, management, evaluation and reporting.
Stage 1 - 6 April 2020
Stage 2 - 1 May 2020
Stage 3 - 24 October 2020
Stage 4 - 1 July 2021 (includes provisions pertaining to procurement)
Local Government Victoria is currently working with councils in a sector-led approach of co-design and consultation to develop products and materials that are customisable and scalable for individual council’s needs.
Visit EngageVic to contribute to the development of guidance material that will support councils in meeting the new requirements of the Act.
UPDATE: Preface To New Best Practice Procurement Guidelines
With this in mind the procurement best practice guidelines will be re-written to align with the changes pertaining to procurement in the new act 2020.
A preface was developed to serve councils with information on ‘emerging themes’ in the new document. LGV will consult with the sector procurement specialists for the development of the new guidelines.
The Independent Broad-based Anti Corruption Commission’s 2019 special report ‘Corruption Risks Associated with Procurement in Local Government’ recommended LGV consider the development of a code of conduct for suppliers to Victorian councils.
LGV, with the Department of Treasury and Finance and the Victorian Government Purchasing Board has developed a template Supplier Code of Conduct for the local government sector.
The social procurement guide is a practical step-by-step guide for councils to assist them to incorporate social procurement into every stage of a procurement project.
Exemptions from tender requirements
Councils who wish to access the buying groups or state government arrangements must follow the rules of use and the requirements in the approval instruments.
- State Purchase Contracts PDF, 27.06 KB
- State Purchase Contracts DOC, 24.5 KB
- Whole of Victorian Government Contracts PDF, 27.84 KB
- Whole of Victorian Government Contracts DOC, 24.5 KB
- Construction Supplier Register PDF, 538.39 KB
- Construction Supplier Register DOC, 27 KB
- Marketing Services Register PDF, 288.97 KB
- Marketing Services Register DOC, 29.5 KB
- Procurement Australia and the Municipal Association of Victoria for goods, services or works PDF, 58.17 KB
- Procurement Australia and the Municipal Association of Victoria for goods, services or works DOC, 30 KB